Dutch Island Board Meeting Minutes
6pm March 13, 2025
Board members present: Gary Allen, Susan Dailey, Denise Wilson, Chris Cribbs, James Garrett, Tania Groover, Casey Smith, Randy Peacock
The meeting was called to order at 6:04pm and a quorum was met.
● Approved meeting minutes from previous meeting.
Board Member Updates
● Fitz Hiltzheimer nominated and approved to fill vacant board position left by Paul Painter
● Term will complete current year and next year
● Unanimous approval from board
Financial Report
● February expenses below budget
● Revenue remains above year-to-date projections
● Transferred $178,000 from First Chatham money market account to Merrill account for higher interest rates
● Investment policy review completed and approved
Insurance & Policy Updates
● Board ratified email vote on insurance renewal policy (5% increase)
● New pool rules approved by unanimous vote Pool Rules
Infrastructure & Maintenance
● City repairs ongoing at Marsh Point
● Water line incorrectly marked, Platt and Peyton contracted for repairs
● 200-year-old live oak tree damage by city workers being addressed by Herrington Tree Service
● Drainage project mobilizing next week, weather permitting
● Gate system updates delayed due to vendor issues
● Considering alternative Hilton Head vendor for one-time installations
● The board discussed the pond located on Wild Thistle and Hedge Nettle, focusing on the excess catfish population and exploring various strategies to address it in order to promote the growth of other fish species.
Covenant Updates
● Current voting status: 93 votes received
● Target: 70% approval needed
● New strategy for gathering votes:
○ Coordinate with RFID decal distribution
○ Board members to personally contact residents
○ Focused outreach to non-voters
● List of current votes to be distributed to board members for follow-up
Action Items
● Board members to receive list of covenant voters for follow-up ● Follow up on Marsh Point repairs with city
● Coordinate with Harrington on tree service completion
● Review drainage project timeline once weather permits mobilization Meeting was adjourned at 6:47pm