Board members present: Susan Dailey, Denise Wilson, Chris Cribbs, Casey
Smith, Fitz Hiltzheimer, James Garrett, Randy Peacoc
The meeting covered several key points: the approval of the last meeting’s
minutes, introductions of new members, and updates on event planning. A
resident proposed a pool house project, which was discussed for board approval.
The board discussed policies on RFID household limits, guest passes, and
non-responsive tickets, emphasizing the need for consistent enforcement and
documentation. Maintenance issues, including pothole repairs and landscape
management, were also addressed, with plans for a site survey and potential
parking space expansion at the gate.
Action Items
- [] Draft a simple, bulleted policy for RFID access and communicate it to the
community. - [] Review and close out old tickets in the system, coordinating with the gate
staff. - [] Get bids for repairs and maintenance on the dock and provide a punch list.
- [] Follow up with the landscape contractor on specific maintenance items like
trimming the causeway and maintaining the common area. - [] Investigate options and costs for addressing the issues with the generator and
sewage lateral at the pool
The meeting was called to order at 6:02pm and a quorum was met.
The motion to approve the August meeting minutes was made, seconded, and
passed with all in favor
Event Planning and Community Engagement
- different event ideas planned for the year were discussed, including the
upcoming crabbing tournament - Amanda Mansour, has volunteered to organize and lead a committee to plan
events for Dutch Island
•Mason Heidt- 836 Meriweather, presented a home addition plan proposal to be
voted on by the board
Financial Statements and Budget Update - Chris Cribbs provided an update on the budget
- Motions were made and approved for the billing and collection policy and the
pool design concept - Longshore Contract Renewal will be discussed during the executive session
Policy discussion
•RFID limit per household- 4 complementary - The board discussed ways to document and follow-up on non-responsive
tickets
Signage and Maintenance Updates - new signage and the use of metal signs for cost-effectiveness
- Randy Peacock provided an update on the management report, including the
execution of an encroachment agreement and the status of various repairs and
maintenance tasks
Committee Reports and Landscape Updates - updates on the dock punch list were given and the need for additional bids for
landscape maintenance - details were given on the guard gate’s need for sewage lateral repairs and the
impact on the generator project along with the need for a site survey and the
potential cost differences between adding parking and cutting the road
Speed Bump Concerns and Community Communication - The board discussed the challenges of addressing speed bumps added to
Waite Drive and the need for community involvement - The board has reached out to various Chatham County officials to address
community concerns regarding the new speed bumps and will post contact
information for residents to do the same
Adjournment: - The meeting was adjourned at 7:45