6pm July 10, 2025
Dutch Island Board Meeting Minutes
6pm July 10, 2025
Board members present via Zoom: Susan Dailey, Denise Wilson, Chris Cribbs,
Casey Smith, Fitz Hiltzheimer, James Garrett
The meeting began with the confirmation of quorum and approval of the June 12
meeting minutes. Jerry Blackburn from IQ Fiber presented a proposal to provide
fiber optic services to Dutch Island, highlighting a 4.8 Google rating and minimal
disruption during construction. The board approved the contract with a 6-month
timeline for completion. Kathy Dole and Robert Gitelman raised concerns about
fence height and tree removal, which will be addressed separately. The board
discussed a new billing and collection policy for daily passes and the ticket
process for the speeding policy. The pool design contract with Wilton Partners
was also approved.
Action Items
- [] Send the final speeding policy to the board for email approval.
- [] Coordinate with Randy and Gary to develop a specific plan and timeline for
the front gate project. - [] Work with Casey to review and update the architectural review forms to
simplify the process. - [] Follow up with Kathy Doyle within 5 days regarding her fence appeal.
- [] Remove the vendor restriction on Mr. Gitelman’s property to allow stump
grinding. - [] Review and respond to the remaining items in Mr. Gitelman’s request within 5
days.
Quorum Confirmation and Meeting Start
- Susan Dailey confirms quorum and mentions that Gary, Randy, and Tania will
not attend. - Susan Dailey calls the meeting to order and confirms the agenda.
- The meeting minutes from June 12 are approved without changes.
Fiber Update by Jerry Blackburn - Jerry Blackburn introduces himself and Jason Monroe from IQ Fiber.
- IQ Fiber provides fiber optic services for Internet and broadband, with a focus
on customer satisfaction. - The company has grown to 27,000 clients across multiple markets, including
Jacksonville, Gainesville, and Charleston. - IQ Fiber offers a future-proof product with up to five gigabits of bandwidth,
expandable to 10 to 25 gigabits. - Construction for IQ Fiber in Dutch Island would not incur any fees for the HOA
or homeowners.
Discussion on Fiber Update - James Garrett asks about the timeline for construction and service availability.
- Jerry Blackburn estimates construction could begin within 30 days of contract
signature and be completed in six months. - James Garrett mentions positive feedback from residents and a favorable
comparison to other providers like Comcast and Verizon. - Fitz Hiltzheimer confirms positive experiences with IQ Fiber in Jacksonville and
Gainesville. - Susan Dailey asks if the board is ready to move forward, and James Garrett
makes a motion to approve the contract.
Community Comment Section - Kathy Dole explains her extended fence height due to a neighbor’s bird aviary
and requests an appeal process. - Susan Dailey suggests having board members visit the site to assess the
situation and make a recommendation. - Robert Gitelman discusses a lightning strike incident and requests the removal
of vendor restrictions and an expedited process for safety-related situations. - Susan Dailey agrees to address Gitelman’s requests separately and within five
days.
Financial and Billing Update - Chris Cribbs reports on the audit with Coomer and Rother, noting only one
suggestion for a no-cash policy at the gate. - Pam presents a billing and collection policy for daily passes, recommending
Option C with an admin fee for unpaid passes. - James Garrett supports Option C and makes a motion to approve it via email.
- The motion is seconded, and the policy is approved.
Pool Update and Survey Results - Casey Smith proposes approving Wilton Partners for program and concept
design for the pool replacement. - The motion is seconded, and the proposal is approved.
- Fitz Hiltzheimer and James Garrett discuss the survey results, highlighting
popular requests like zero-entry pools and shade structures. - Casey Smith explains the next steps for incorporating survey results into the
design process.
Covenants and Ticket Process - Denise Wilson updates on the covenants, noting progress with RFIDs and the
need for 112 more yes votes. - Casey Smith discusses improvements to the ticket process, including canned
responses and streamlining communication. - James Garrett emphasizes the importance of clear and polite communication
with residents. - Susan Dailey suggests reviewing and simplifying the forms for the ARC.
Management Report and Committee Updates - Liz Stephens provides a management report, noting the success of warnings for
boat dock violations and the ongoing rework of the rules and regulations. - Casey Smith updates on the pothole repair, mentioning temporary patches and
ongoing discussions for a more permanent solution. - James Garrett discusses the speeding policy, proposing a friendly warning
approach with no monetary fines for first offenses. - Susan Dailey suggests sending the speeding policy via email for a final vote.
Final Discussions and Actions - Susan Dailey summarizes the meeting’s key points, including the approval of
the fiber update, the pool design contract, and the billing collection policy. - The board agrees to address Robert Gitelman’s requests separately and within
five days. - The meeting concludes with a plan to follow up on outstanding items via email.
Adjournment: - The meeting was adjourned at 7:00pm