Dutch Island Board Meeting Minutes 6pm February 12, 2026

6pm February 12, 2026

• The meeting began at 6:10 PM with a quorum achieved

1. Call to Order & Approvals

Members reviewed the agenda.

A motion to approve the agenda was made, seconded, and approved unanimously (all in favor).
A motion to approve the minutes from the December meeting was made, seconded, and approved unanimously (all in favor).

The meeting proceeded to financial statements.

2. Financial Statements

3. Boat Policy Discussion

Discussion was held regarding the boat policy.
It was suggested that rules currently in effect during peak season should be extended to apply year-round.
Consideration was given to implementing a notification system for boat owners if boats are left overnight at the dock.
The boat policy will be reviewed during peak season to ensure effectiveness.
It was recommended that the updated policy be documented in writing and posted on the association website for resident access and transparency.

4. Maintenance Report and Tennis Court Bench Replacement

Maintenance activities were reported, including:

Placement of signs throughout the property.
A request submitted to the playground company for a sound pipe for the playground area.
Discussion occurred regarding vandalized benches at the tennis court, which require replacement.
Aluminum benches were recommended as a more durable and cost-effective solution.
Budget availability for the bench replacement was confirmed.

Adjournment

The meeting was adjourned at 6:34 PM, with an executive session to follow to discuss pool contractor bids.

Action Items:

– Follow up on the status of the sound pipe request from the playground company.

– Proceed with sourcing and installing aluminum benches at the tennis court.

– Review and update the boat policy (consider year-round application, notification/tracking system).

– Document the finalized boat policy in writing and publish it on the association website.

– Hold an executive session to evaluate pool contractor bids.