6pm October 9, 2025
Dutch Island Board Meeting Minutes
6pm October 9, 2025
- Meeting began at 6:04 PM with quorum achieved.
Approval of Previous Minutes - Motion to approve September minutes and Financial Statements passed
unanimously.
General Business - Approved addition at 836 Merriweather.
- Ratified prior board decisions.
Financial Update - Reported year-to-date surplus.
Pool Project - Noted challenges with underinsured pool company, considering lawsuit.
- Explored loan options and cost-saving designs/bids.
- Decided to seek legal advice and additional bids for project.
- Stressed need for competitive bid documents.
- Favored local designer familiar with community.
- Raised cost concerns with budget suggestions and potential overruns.
- Considered reserves and insurance for overruns.
Budget and Infrastructure - Chris confirmed financials align with budget despite higher expenses.
- Proposed budget workshop for pool, road, and drainage costs.
Camera Issues and Security - Planned camera addition at boat ramp for damages in parking lot.
- Suggested conduit installation during dock work.
Gate Project - Gary gave an update on the gate project (concrete cutting, line reconnection).
- HOA to notify residents of construction slowdowns.
IQ Fiber and Utility Work - Fitz updated on IQ Fiber progress and utility impacts.
Financing Options for Pool
- Considering loans, reserves, or long-term loan for pool.
- Agreed to seek multiple bids for best pricing.
- Suggested exploring alternatives and multiple bids.
- Emphasized design for cost savings.
- Stressed informed decisions on pool and legal action.
Signage Assessment - Planned review of signs for non-wood replacements.
Community Comments - No community comment tickets submitted (Longshore Solutions).
Action Items - [] Contact attorney Matt for pool company lawsuit options.
- [] Coordinate with IQ Fiber on resident utility updates.
- [] Secure additional pool project bids.
- [] Meet IQ Fiber manager to review fiber scope/timeline.
- [] Review signage designs and provide feedback.
- [] Assess existing signs for replacements.
Adjournment
- Meeting adjourned at 6:55 PM.